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Adding or resurfacing a sport court through an HOA is a different process than a private backyard project — more stakeholders, more budget scrutiny, and more steps. Here's how to move a community court project from idea to approved.
Step 1: Build the Case With Data, Not Just Interest
Before bringing a proposal to the board, gather evidence that the amenity will actually get used:
- Resident surveys or petition signatures showing demand
- Usage data if you're proposing to replace or upgrade an existing underused amenity (like an old tennis court nobody uses)
- Comparable examples from nearby communities where similar courts have boosted resident satisfaction or property appeal
Boards respond better to demonstrated demand than general enthusiasm.
Step 2: Understand Your Reserve Fund and Budget Position
Most HOAs fund capital improvements like sport courts through reserve funds, special assessments, or a combination of both. Before proposing a project:
- Ask your property manager or treasurer what the current reserve fund can support without a special assessment
- Get a rough cost estimate first (see our sport court cost guide) so the board isn't voting on an unknown number
- Consider phasing — resurfacing an existing court is often more fundable in year one, with expansion or a second court proposed later
Step 3: Get Multiple Bids
Most HOA governing documents require competitive bidding above a certain dollar threshold. Even when not required, getting 2–3 contractor bids protects the board and demonstrates due diligence to residents. Look for contractors with:
- Experience specifically with HOA and multi-family projects (commercial-grade materials and community-scale scheduling differ from single-family residential work)
- References from other Utah HOA clients
- Clear warranty terms in writing
Step 4: Present a Complete Proposal to the Board
A strong proposal includes:
- Cost estimate and funding source
- Timeline and expected disruption to residents (noise, access closures)
- Maintenance plan and expected lifespan
- Liability and insurance considerations, reviewed with your HOA's legal counsel if needed
Step 5: Communicate the Timeline to Residents
Once approved, give residents advance notice of construction dates, expected noise, and any temporary access restrictions — especially for courts near common walkways or parking areas.
Common Pitfalls to Avoid
- Skipping the reserve study review and getting surprised by funding gaps mid-project
- Choosing the lowest bid without checking references or warranty terms
- Underestimating resurfacing/maintenance costs in long-term budget planning
We've Done This Before
Ace Courts has worked with HOAs across the Wasatch Front on both new construction and resurfacing projects. Contact us for a bid package your board can actually evaluate — clear pricing, realistic timelines, and references from communities like yours.
